User Management

  • How do I change a users role?

    Changing a User's Role in ONARKEN® allows you to update a user's permissions and responsibilities within the system. This functionality ensures that users have the appropriate level of access for their role whilst maintaining system security. By changing user roles, you can adapt to evolving organisational needs with ease.

     

    Required Permission

    To perform this action the user will require the permission users.view and users.set_role to perform this action.

     

    Steps to change a users role

    1. Log in to your ONARKEN account.
      Ensure you are using an account with the necessary permissions.

    2. Access the Users page.
      From the main menu, navigate to the Users page.

    3. Find the User
      Find the required user by searching for their name, or using the different available filters.

    4. Change User Role
      Locate the Options drop-down menu and select Role option. Change the users role by selecting the required role from the list of available roles.

      If the required role is not on the list, follow this guide on How do I create user roles?

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  • How do I create locker admins?

    Locker Admins in ONARKEN® management system allows you to assign users as admins to certain Smart Lockers. These Admins have the authority and ability to manually open locker doors using their ID cards. Allowing the admin to manage the Smart locker, and its assets.

     

    Required Permissions

    To perform this action, your account must have the installations.add_admins permission.

     

    Steps to add locker admins

    1. Log in to your ONARKEN account.
      Ensure you are using an account with the necessary permissions.

    2. Access the Users page.
      From the main menu, navigate to the Users page.

    3. Access the Roles panel.
      From the users page, navigate to the Locker Admins panel.
    4. Add Locker Admin
      Locate the New Locker Admin button. 

      1. Search for the user to become a Locker Admin.
      2. Select the Smart Lockers for that user to become an admin of.

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  • How do I create a new access group?

    Access Groups in ONARKEN® management platform enables you to define, and maintain access groups for specific Asset Types and Smart Lockers. This feature allows you to create new access groups.

     

    Required Permissions

    To perform this action, your account must have the access_groups.create permission. 

     

    Steps to Manage User Access Groups

    1. Log in to your ONARKEN account.
      Ensure you are using an account with the necessary permissions.

    2. Access the Users page.
      From the main menu, navigate to the Users page.

    3. Access the Roles panel.
      From the users page, navigate to the Access Groups panel.
    4. Create an Access Group
      Locate the Create Access Group button.

      1. Enter the access group name.
      2. Select an access group colour.
      3. Select any smart lockers required for the access group.
      4. Select any asset types required for the access group.

      Noting a single access group can have access to everything, or just to one smart locker and asset type.

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  • How do I create a new user role?

    User Roles in ONARKEN® management system enables you to define, customise, and maintain roles with specific permissions tailored to users responsibilities. This feature allows you to create new roles.

    Role Types

    1. Locker Usage
      Users that have the locker usage role type will only be able complete actions at the lockers and will not be able to login to the ONARKEN Management Platform.
    2. Maintainer
      Users that have the maintainer role type will be able to login to the ONARKEN Management Platform and perform actions that they have been given permission for.
    3. Administrator
      Users that have the Administrator role type will be able to login to the ONARKEN Management Platform and perform all actions with the exception of updating roles and changing a users role.

    Required Permissions

    To perform this action, your account must have the roles.create permission. To edit roles, your account must have the roles.edit permission. To delete roles, your account must have the roles.delete permission.

     

    Steps to create a role

    1. Log in to your ONARKEN account.
      Ensure you are using an account with the necessary permissions.

    2. Access the Users page.
      From the main menu, navigate to the Users page.

    3. Access the Roles panel.
      From the users page, navigate to the Roles panel.
    4. Create a role
      To create a role first click on the Create Role button.

      1. Enter the role name.
      2. Enter the concurrent loan limit
      3. Select the role type
      4. Select the required permissions from the list below.

      Noting certain role types can only have certain permissions.

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