How can a staff member make a bulk booking?

The bookings feature allows staff members to make bulk bookings, ideal for scenarios where multiple assets are needed for a specific date and time. For example, a lecturer can ensure sufficient assets are available for all students attending a lecture.

Prerequisites

1. Bookings Enabled: Ensure the bookings feature is enabled. Refer to the How to enable bookings? documentation for guidance.
2. Permissions Required: You must have the bookings.make_bulk permission to create bulk bookings.

Steps to Make a Bulk Booking

1. Log in to the ONARKEN management platform.
   Use your administrator credentials to access the system.
   
   

2. Access the Bookings Tool.

   • Click the Quick Action button from the main navigation menu.
   • Alternatively, use the keyboard shortcut /.
     
     

3. Initiate a Booking.
   Click Make Booking.
   
   

4. Select a Location.
   Choose the location where you would like to book the assets.
   
   

5. Choose an Asset Type.
   Select the type of asset required for the booking.
   
   

6. Set the Booking Date and Time.
   Specify when the assets are needed.
   
   

7. Determine the Booking Quantity.

   • If booking for a group of users, select an Access Group. The system will automatically set the booking quantity to match the number of users in the group, and each user will be assigned a booking allocation.
   • Alternatively, manually set the quantity to the number of assets required.
     
     

8. Adjust Installation Settings (Optional).

   • By default, the Book Across Installations checkbox is enabled, allowing your booking to utilise multiple Smart Lockers at the same location for greater capacity.
   • To ensure all assets are booked from the same Smart Locker, uncheck this option. Note that this may reduce the booking capacity.
     
     

9. Complete the Booking.
   Click Make Booking to finalise the reservation.

Post-Booking Details

• If an Access Group was selected in step 7, users in the group will be automatically assigned to individual booking allocations and can collect their assets at the booking time.
• If you manually set the booking quantity, assets will be released at the booking time for all users unless you manually assign a user to each booking allocation.

Relevant articles

How can a user book an asset?