How to assign a user to booking allocations

In ONARKEN, users can be assigned to individual Booking Allocations, ensuring that only the assigned user can collect the designated asset from a specific locker bay. This feature provides precise control over who can access assets reserved for bookings.

Default Booking Allocation Behaviour

1. Unassigned Allocations:
   By default, booking allocations remain unassigned. In this state, they can be collected by any user once they are automatically released after the booking date and time.
   
   

2. Automatically Assigned Allocations:

   • If the booking quantity is one, the booking owner is automatically assigned to the allocation.
   • If an Access Group is selected during the booking process, users in that group are automatically assigned to allocations, ensuring they can access their reserved assets.

Steps to Manually Assign Users to Booking Allocations

Follow these steps to assign users to specific booking allocations:

1. Log in to the ONARKEN Management Platform.
   Use your credentials to access the system.
   
   

2. Locate the Booking.
   Navigate to Loaning -> Bookings and find the booking you wish to update.
   
   

3. Open the Assign Users Tool.
   Click the Assign Users button.
   
   

4. Search for a User.
   Use the search bar to find the user you want to assign to a specific booking allocation.
   
   

5. Assign the User.
   Once you locate the correct user, click Assign.

   • The assigner tool will remain open, allowing you to continue assigning additional users.
     
     

6. Complete the Assignment Process.
   When you’ve finished assigning users, close the assigner by clicking the cross icon in the top-right corner.

Why Assign Users to Booking Allocations?

Assigning users to booking allocations provides several advantages:

• Ensures accountability by restricting access to specific individuals.
• Prevents misuse of reserved assets.
• Streamlines group bookings by pre-assigning users to allocations.